When we say time management we generally refer to the streamlined and well-organized distribution of work and a specific duration offered to each task categorized by differentiation. In the corporate world, the time is treated as a resource that is utilized to accomplish given activity. It can also be called a scarce key or fundamental resource that needs to be managed on a priority basis if one wants to manage the various other basic and advanced aspects of the corporate activities.
Unlike various there assets, the time cannot accumulate, produced and replaced. Being intangible, it is not possible to manipulate the availability of time or tamper with its flow. So the only way to make the most of this fundamental resource is to manage it wisely. According to the Reed, the management is the wholesome process that rests on resource management, strategically driven planning and proper employment/deployment of key assets like manpower and finance that will help in achieving the planned objectives and results.
So we see that the time management is actually an art and science of setting the tasks and day to day affairs in a strategic manner so that everything happens in a prompt and intended manner without any hustle and bustle. All the activities happen in a prompt, precise and practical manner with the help of some specific parameters as set by the responsible entities.
How to plan the time management?
After the precise estimation and forecasting the estimated time of completion of the different tasks /events and evaluating when it could be completed the different tasks are wisely organized/lined up to make the most of the available time.
A general misconception
A general misconception is that doing the maximum number of tasks is the best time management strategy. However, the value of the tasks is more important than the volume. You might get a large number of regular tasks completed in the enter day but if you are not investing in the tasks with the futuristic perspective than surviving the competition could be very difficult for your organization. So, you have to blend the regular and result oriented tasks wisely with a keen attention on clear takeaways.
How to stop wasting time?
Unnecessary activities, repetitive tasks, and intense burden on insufficient resources are some of the major factors that result from the wastage of time. The best practice in the process of time management involves the strategic delegation of tasks, automation, and implementing bets corporate practices for boosting efficiency/productivity.
Set the Goals for a clear perspective
Setting the short and long-term goals makes it easier to prioritize the activities. After identifying the key activities that will play a determining role in achieving the intended objectives they are priories and the other activities are accordingly scheduled around them in order to offer the greater attention to the most important tasks. Apart from proper time allocation to each of the tasks according to their scope and importance, the proper margin is also allocated for the unexpected delays and certain flexibility criteria is also added to revise the priorities as per the needs.
Hence, it is safe to say that the perfect blend of prioritizing, time estimation problem solving and evaluation is the basic necessity for the time management.
Do not neglect the rest and recharging time
While people allocate a good amount of time to different activities in any corporate entities might fall to base their time management on the people-centric perspective. It risks the over-exhaustion and laxity that will have a negative impact on the latter phases, Hence, a proper time for relaxation and rejuvenation is also necessary in order to keep your staff productive.
Value and means for documentation
With the advancing technology different documentation related time management processes has been facilitated to a great deal. Building task lists, evaluation, and organization of the schedule and setting goals short and long-term goals with a periodical monitoring process has been simplified and well formatted.
Working upon the precise mechanics related to time management deciding priorities and organization-first mentality can help a great way in preparing the proper time management scheme.
The documentation part is very important in order to decide the time management parameters and evaluating the time utilization on a periodical basis. Thanks to the modern technology today there is the software that makes it easy t set the goals, prepare a list and intended purpose specific utilization of calendars.
Besides the staff is empowered to categorize the works in varying order for their priorities like missing critical activities, key tasks, routine activities.
Manpower is the vital constituent
However, the manpower still plays the most vital role in deciding the best arrangement of tasks, keeping the idea motivated and evaluating different phases of the activities to ensure that each activity related to a particle task should be completed without any unnecessary delay or compromise on the quality of results.
The organizational development keenly depends upon the time management skills of the entire staff and the managerial efficiency in the same regard. When we talk of the organization module the successful time management exercise is the one when the activities are completed in the intended manner utilizing the least amount of time and with the help of available resources and without overstressing the manpower. At the same time, the quality of results should also remain uncompromised.
How to maximize the impact of time management?
Here we see ha three different continents work in tandem- planning, process, and evaluation. How effectively these their constituents are handled actually determine the effectiveness of the mismanagement and maximize its impact on the organization.
The major factors that make the organizations achieve the maximum success via time management include proper analysis of time, strategic planning, setting goals and priorities (both long and short-term), wise organizing and scheduling capabilities and a content evolution by utilizing better time habits and redistributing the responsibilities.
Exploring the factors they have the intense effect on the time management plays a crucial role in deciding the positive impact of the organizational functions and allow continuing thriving.
Planning is the major prerequisite for nay time management exercise and as a foundation constituent, the erroneous planning can result in flawed time management criteria that may defeat the very objective of i.e. management exercise. Hence it is very important to plan the time management as per the well-designed policy suiting intermediate and short-term goals.
Role of managers: The wise managers generally allocate the time in such a manner so as they are able to monitor the time management during the regular, activities and mission specific tasks with the equal ease and without any comprise.
A properly organized time management exercise is carefully designed keeping in mind the proper balance between the ambitious goals and impossible results. The ambitious goals should allow the staff to grow and flourish by comfortably improving their speed and quality of work. However, the impossible goals not only stunt the productivity but can also affect the overall performance of the staff and may even create a chaotic condition during the mission-critical projects.
An ideal manager should voluntarily take the complete ownership of the takes he is entrusted with. However, in the absence of time management skills these tasks may not be completed on time and apart from the obvious impact, the failure to achieve the intended results in the given period of time can also demotivate the team and/or result in a laxity. Thus it is very important for a manager to ensure that each member of the team is able to offer his maximum capabilities in order to accomplish the given task in a reasonable period of i.e. at the same time he also has to make sure that one is overstressed and there is no unnecessary wastage of resources. The skills of measuring RoI of each effort and asset are the key requirements for the same.
Proper progress monitoring and evaluation
The proper way to measure the progress is extremely important in order to conduct the overall 360-degree evaluation exercise that can help in constant evaluation. While there can be different ways to calculate the efficiency and progress the basic attention should be on comparing the realized results with the planned outcome and evaluating the success ratio,
Time management for successful administration
Any administrative staff is able to prove his or her efficiency by successfully accomplishing different tasks in the given period f time. So proper allocating of different activities and wise lining up of varying tasks organized as per there value is the most essential part of time management exercises/?
Different organization have different perceptions of time management. For instance, the time management perspective of an NGO would be very different from the time management perspective of the fast-growing Technology Company. How successfully administrative staff sable to identify the precise perspective of his or her organization and how aptly is he able to design, implement and enforce the time management exercise accordingly is the major decisive actor that can determine the success of the time management exercises.
Enforcing the time management and creating the efficiency-oriented processes lay a vital role in determining the success of the organization. There are a number of practical parameters that should be wisely blended with his conceptual takeaways in order to get the best results. The success rate of an organization can be amplified by introducing the time management in their day to day exercises and such organizations could be able toad achieve the better reputation in the industry. Proper planning, well-defined goals, defeating the tasks as per the priorities strategic scheduling and rescuing the respective tasks with the help of automation are some of the best methods to manage the time wisely gain intended goals in the readable period of time.